Overview
The Guangzhou Police Certificate is an official document issued by the Guangzhou Exit-Entry Administration Bureau to confirm that a foreigner resident in Guangzhou has no criminal record. Having a Guangzhou police clearance certificate is often required for various purposes, including employment, studying, and residency permit application.
To obtain a Guangzhou police clearance certificate, a foreigner must go to the Guangzhou Exit-Entry Administration Bureau in person. Keep in mind that the process may take up to five to seven working days to complete, so it is recommended to start the application process early.
After completing the background check, the police will issue a certificate in Chinese. The certificate will include the applicant’s name, birthdate, period reside in China, and any information on criminal records, if any.
For overseas use, notarization for the Guangzhou Police Clearance Certificate is necessary. The applicant needs to submit the certificate to the Guangzhou Notary Public Office to obtain the notarized certificate.
Who is eligible to obtain a Guangzhou Non-Criminal Record Certificate?
- Living in Guangzhou for more than 6 months
- Holding a residence permit in Guangzhou
- Providing complete and legal materials
Foreigners who meet all the above conditions can apply for a Guangzhou Police Certificate. If you only meet one of the above conditions, you will most likely not be able to obtain a Guangzhou Criminal Record Check.
How to get a Non-Criminal Record Certificate in Guangzhou?
Obtaining a Guangzhou criminal record certificate mainly involves two steps. Applicants need to obtain a no-criminal record check from the Exit-Entry Administration Bureau of the Guangzhou Municipal Public Security Bureau (PSB). And then submit the no-criminal record check to Guangzhou official notary agencies for notarization.
Procedure of Obtaining Guangzhou Non-Criminal Record Certificate
1. Fill out an application form on the website of Guangzhou Exit-Entry Administration Bureau to schedule an appointment
2. Submit the application form and the required documents to the processing officer in person on the day of your appointment. He/she will provide confirmation of the application being submitted and the expected date for collection.
3. After collecting the Non-Criminal Record Certificate on the expected date, submit the certificate to the Guangzhou Notary Office to obtain a Police Certification Notarization Certificate.
How long does it take to apply for a Non-Criminal Record application in Guangzhou?
It takes approximately five to seven working days for the applicant to obtain the police certificate. The applicant can collect it in person or through a consignee with the power of attorney. In practice, the processing times may vary from city to city.
After receiving the certificate, the applicant must get it notarized as soon as possible because the criminal record check issued by PSB is valid for 3 months. The processing time of the notary office is estimated to be 7 working days. If you choose the mail service, additional mailing time will be required.
If the applicant cannot come to China to apply, can he/she authorize a representative to apply for Guangzhou Police Certificate?
Most Chinese cities allow a representative to apply for a China Police Certificate. Applicants are required to provide a power of attorney (POA) to nominate a representative to apply for a Police Clearance Certificate.
Each city has different requirements for power of attorney. If you cannot present in person, you must provide a scanned copy of authorization letter to appoint a third party to apply for Guangzhou Police Certificate.
Documents checklist for request of Police Clearance Certificate
The necessary documents to apply for a Guangzhou Police Certificate are as follows:
1. Scanned copy of current passport including:
- Photo page
- All visa pages
- Residence permit pages
- Pages with exit-entry stamps
You must bring the copies of passports in person to the Public Security Bureau. Or you may ask a third party to present in person with these copies to apply .
2. (If applicable)Scanned copy of previous passport including :
- Photo page
- All visa pages
- Residence permit pages
- Pages with exit-entry stamps
3. Scanned copy of residence registration form.
It is required documents for request of Guangzhou Police Certificate.
4. Scanned copy of work permit if you worked in Guangzhou; Or scanned copy of study permit if you studied in Guangzhou.（optional）
5. Scanned copy of authorization letter if applicants need to authorize the third party to apply for Guangzhou Police Certificate.
You must provide a written consent if you need someone other than you to deal with your application on your behalf.
Does Guangzhou Non-Criminal Record Certificate cover all of China?
China has no single national authority that issues a police clearance certificate covering the entire country. The police certificate issued by the Guangzhou PSB can prove that applicant has no criminal record during his/her residence in Guangzhou.
Under certain conditions, a Guangzhou-issued non-criminal record certificate may cover the entirety of China.
If you are unable to obtain the Guangzhou Police Clearance, we will help you as follows:
In some cases, the applicant cannot obtain a Guangzhou police certificate or cannot obtain a police certificate covering all the period of residence in Guangzhou.
Reasons for the failure to apply for a Guangzhou Police Clearance:
1. Stay in Guangzhou for no more than 6 months.
2. The temporary residence registration was not registered during the period of residence in Guangzhou.
3. Have a criminal record while living in Guangzhou.
Immigration/employment authorities in some foreign countries may be exempt from submitting overseas police certificates.To apply for the exemption, we can provide a letter of declaration from our company explaining why the police certificate cannot be obtained.
Guangzhou Police Certificate that you obtain
Names of documents to obtain:
1. Guangzhou Police Clearance Certificate issued by Guangzhou Public Security Bureau.
2.Notarial Certificate of No Criminal Convictions issued by Guangzhou Notary Public Office.
Please note that the original police certificate issued by Guangzhou Public Security Bureau will be kept on file by Guangzhou Notary Public Office. A notarial certificate of Clearance issued by Notary Public will be provided to you.
Sample of Guangzhou Police Clearance Certificate
How to confirm the authenticity of a criminal record in Guangzhou?
Individuals can verify the authenticity of the Notarial Police Certificates in the following ways:
- 1. QR Code Verification:Notarial certificates from some notary public offices bear two-dimensional code allowing you to scan the code to check the authenticity. You may check the notarial certificate by inputting the verification code.
- 2. Online Verification: You may log in the Notary Public Office website to check the authenticity of the certificate with a specific code.
- 3. Phone Verification: You may call the Notary Public Office to check the authenticity of the notarization. Name of applicant, date of birth of applicant, and serial number of the certificate shall be provided for verification.
In conclusion, obtaining a criminal record certificate in Guangzhou as a foreigner requires careful attention to detail and patience, with the possibility of language barriers and legal discrepancies adding to the complexity of the process. However, with the correct preparation and guidance, applicants can successfully obtain a certificate and meet the required criteria for their visa, residency, or employment.
Apostille and Legalization for Non-Criminal Record in Guangzhou
Chinese documents may require legalization or an apostille for foreign use.
Even after notarization in China, some countries may still require authentication. Check with whoever’s asking for your document or that country’s embassy to see if it needs authentication.
How to Apostille the Guangzhou Police Certificate
Take the Guangzhou Police Certificate to the Department of Consular Affairs of the Ministry of Foreign Affairs of China or Foreign Affairs Office of Guangdong Province for apostille.
How to legalize Guangzhou Police Certificate
• Take the Guangzhou Police Certificate to Chinese Foreign Ministry or Foreign Affairs Office of Guangdong Province for authentication.
• Take authenticated Guangzhou Police Certificate to corresponding Embassy/Consulate in China for legalization.
Please note that China has formally acceded to the Hague Convention in November 2023. Since then, the Apostille has entered into force in China. Therefore, if a Beijing Police Certificate is to be used in Hague Convention countries, the applicant needs to get the Beijing Police Certificate apostilled. A Consular legalization certificate is needed for a Beijing police certificate to be used in Non-Hague Convention countries.
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